Reporting function:         Reports to the Chief Executive Officer

Job Purpose

The position is responsible for prescribing and overseeing the formulation of generally accepted Internal Auditing Standards and mainstreaming of best practices for Good Governance, Internal Controls and Risk Management in the Public Sector in line with Section 194 of the PFM Act (2012) and its Regulations.

Job Specification

The applicant must demonstrate evidence of the following qualifications:

1. Have served in a Financial, Accounting, Banking or Audit Function in a reputable organization for a minimum period of twelve (12) years five (5) years of which should be at a Senior Management Position
2. Master’s Degree in in the following Disciplines:- Finance, Accounting, Auditing or equivalent qualifications from a recognized institution
3. Bachelors Degree in Commerce (Finance/Accounting/Auditing option) Economics or its equivalent qualification from recognized institution;
4. Certified Internal Auditor
5. Certification in Risk Management
6. Holder of CPA (K), ACCA, CIFA or any other relevant qualification
7. Full member of Institute of Internal Auditors (IIA) in good standing
8. Full member of Institute of Certified Public Accountant of Kenya (ICPAK)
9. Certificate in Strategic Leadership Development Programme lasting not less than six (6) weeks from a recognized institution;
10. Be of proven integrity, transparency and accountability;
11. Certificate in computer application skills from a recognized institution;
12. Demonstrate administrative and professional competence in Auditing work; and
13. Have thorough understanding of the organizational goals, policies and objectives and the ability to relate them to audit work

Key Responsibilities

1. Spearhead formulation, development and review Internal Audit Standards directorate’s strategies, policies and procedures that are in line with constitutional values and principles.
2. Review laws, regulations and policies relating to Internal Audit, Audit Committees and Risk Management and advise the Government on relevant changes.
3. Advise public sector entities on professional competency framework of Internal Auditors and Risk Management officers in the Public Sector.
4. Oversee the process of setting Internal Audit Standards and procedures that comply with the PFM Act (2012)
5. Collaborate with the Global Institute of Internal Auditors, the Institute of Internal Auditors (Kenya) IAGD of the National Treasury on development of International Professional Practice Framework for internal auditors.
6. Collaborate with the International Standards Organization and local risk management professional bodies on development of Risk Management Guidelines.
7. Benchmark with International Standards Setting Bodies and other Countries on best practices and emerging issues in Risk Management, Internal Controls and Good Governance and advise the Board.
8. Oversee the development and review of internal audit guidelines, audit manuals and templates to guide public sector entities in implementing the internal audit standards.
9. Advise Public Sector Entities on acquisition and use of suitable Governance, Risks and Compliance systems, audit management software and data analysis tools.
10. Oversee quality assurance reviews to monitor implementation of prescribed standards and guidelines.
11. Supervise the development of Internal Audit methodologies to assist internal auditors in conducting Value for Money, Forensic, compliance, financial, process audits among others.
12. Coordinate the development and review risk management guidelines for all public sector entities.
13. Advise public sector entities in the development of entity specific risk management frameworks.
14. Guide public entities in the implementation of the prescribed corporate governance and internal control frameworks.
15. Advise stakeholders on terms of service, structure and positioning of internal auditors, risk management officers and audit committee members.
16. Oversee development and review of audit work programme manual that comply with PFM Act (2012).
17. Coordinate publishing and publicizing of the prescribed Standards, Guidelines, Manuals and Templates for all public sector entities.
18. Oversee the process of monitoring implementation of prescribed guidelines, manuals, and templates for all public sector entities and provide recommendations to address any identified gaps.
19. Lead in research to inform setting of Internal Audit Standards, internal control frameworks, risk management frameworks and Corporate Governance practices.
20. Advise on gazettement and the effective dates of implementation of standards, frameworks & guidelines.
21. Coordinate and participate in the development of training and capacity building strategy on internal audit, risk management and good governance
22. Establish partnerships and collaborations with stakeholders to enhance service delivery in implementation of the Internal Audit Standards, Governance and Risk Management across the Public Sector.

Reporting function:         Reports to the Chief Executive Officer

Job Purpose

The position is responsible for strategic direction and leadership in the management and coordination of the functions of finance, training (for staff and users of prescribed standards frameworks), human resource, administration and Information & communication technology in the PSASB.

Job Specifications

1. Must have Served as Manager, Finance and Accounts/Human Resource and Administration or an equivalent position for a minimum period of 12 years  in a reputable organization five (5) of which must be in a senior position Management position
2. Masters Degree in any of the following disciplines;- Public Administration, Business Administration, Human Resource Management, Communications, Finance, Economics, Auditing, Accounting or its equivalent qualification from a recognized institution
3. Bachelors degree in any of the following disciplines- Public Administration, Human Resource Management, Communications, Finance, Economics, Auditing, Accounting or its equivalent qualification from a recognized institution;
4. Holder of CPA (K), ACCA, CIFA or any other relevant qualification
5. Be a registered member of a professional body in good standing
6. Certificate Leadership not lasting less than six (6) weeks from a recognized institution
7. Be of proven integrity, transparency and accountability
8. Certificate in computer applications from a recognized institution
9. Demonstrate professional competence in work performance and results and
10. Demonstrate a thorough understanding of national goals, policies, national values and principles of governance
11. Knowledge and experience in coordination of training and capacity building will be an added advantage

Key Responsibilities

1. Coordinate the formulation, development and review of PSASB’s strategies, policies and procedures to ensure they are up to date and aligned with government policies, laws and regulations.
2. Oversee the Board’s annual budget preparation and monitoring process as per the National Treasury guidelines.
3. Oversee the forecasting and planning of finance, human resource & Administration and ICT needs.
4. Oversee the implementation of finance, human resource and ICT regulations and circulars as issued from time to time by the Government.
5. Coordinate the development and implementation of risk management strategies and Business Continuity plans in Human Resource, Finance & ICT departments;
6. Advise the relevant Committee(s) of the Board on matters relating to financial management, Human Resource and ICT.
7. Coordinate the implementation of Board resolutions in the functional areas of Finance and accounts, Training, Human Resource and Administration and Information and Communication Technology.
8. Advise the Accounting Officer on the long term strategy, business plans and annual operating budgets; their implementation and establishing proper internal monitoring and control systems and procedures;
9. Establish and monitor the implementation of Internal Control Systems for the organization.
10. Oversee resource mobilization role through forecasting of the Board’s financing needs.
11. Develop, review and monitor implementation of approved investment plans and activities.
12. Oversee the general administration services of the Board and ensuring prudent management of financial resources in the Board.
13. Oversee the preparation and interpretation of quarterly and annual financial statements, management accounts and reports.
14. Establish ICT systems to automate the Board’s business processes.
15. Provide leadership in determination of manpower/human resource plans and matching them with available resources.
16. Coordinate development and review of the organizational structure to maximize on organizational effectiveness.
17. Oversee compliance with relevant legislation, rules, regulations and policy frameworks on human resource management.
18. Oversee the development of the training curriculum and training needs assessment for the staff and public sector entities.
19. Establish collaborations and partnerships in capacity building and resource mobilization.
20. Oversee the Board’s audit process and the implementation of audit recommendations.

Reporting function:         Reports to the Director Training & Corporate Services

Job Purpose

The position is responsible for providing Strategic leadership in the human resource management and administration functions in the PSASB for the achievement of the Board’s overall goals and objectives

Job Specification

1. Must have a minimum of ten (10) years relevant work experience which at least five (5) years in senior management position.
2. Masters degree in any of the following disciplines; Human Resource Management/Development, Business Administration (Human Resource Management option) or its equivalent qualification from a recognized Institution;
3. Bachelors degree in any of the following disciplines; Human Resource Management, Human Resource Development, Business Administration ( Human Resource Management Option) or its equivalent qualification form a recognized Institution
4. Post Graduate/Higher National Diploma in Human Resource Management/Development for recognized institution
5. Must be a Certified Human Resource Practitioner (K)
6. Be a full member of Institute of Human Resource Management and in good standing
7. Must have a valid Practising License from the IHRM
8. Certificate in in Management Course lasting not less than four (4) weeks from a recognized institution
9. Be of proven integrity, transparency and accountability
10. Certificate in computer application skills from a recognized institution; and
11. Demonstrated professional competence in work performance and results; and thorough knowledge and understanding of the Board’s goals and priorities

Key responsibilities

1. Develop/review and implement human resources and administration strategies, policies, regulations and procedures.
2. Manage staff recruitment, selection, placement, induction, promotion and employee separation.
3. Oversee and participate in determination of manpower/human resource plans and matching them with available resource.
4. Oversee and participate in the designing, developing and implementation of career development strategies in the Board.
5. Oversee and participate in maintaining professional Human Resource Management Development Strategies.
6. Manage the Human Resource Management & Development Systems
7. Spearhead the development/review and implementation of Performance Management Systems, staff training and development programs, skills inventory management and career progression in the organization.
8. Manage the Organization’s talent and Succession Plans
9. Advise the management on development and review of the organizational structure to
10. Oversee the departmental Budget and Procurement Plan.
11. Ensure compliance with relevant labour legislation, rules, regulations and policy frameworks on human resource management and administration matters.
12. Manage the human resource information in the Enterprise Resource Planning System.
13. Provide professional and technical leadership in the management of labour and industrial relations, staff grievances and disciplinary processes.
14. Coordinate the management staff medical scheme, GPA, Group Life, WIBA, Pension, wellness programs and other staff benefits.
15. Develop and implement strategies to ensure occupational safety and health of all employees in the organization.
16. Oversee leave management.
17. Oversee staff payroll management.
18. Promote change management programmes in the organization.
19. Oversee administration services including acquisition and maintenance of assets, transport, security, records management, cleaning and office space allocation
20. Manage departmental risks/opportunities and Business Continuity Management;

Reporting function:         Reports to the Chief Executive Officer

Job Purpose

The position is responsible for the overall leadership of the supply chain management function in accordance with the Kenya Constitution (2010), Public Procurement and Asset Disposal Act (PPADA) 2015 and its Regulations, related Government circulars and guidelines, towards the advancement of PSASB mandate.

Job Specification

1. Eight (8) years of service in Public Procurement three (3) years of which must be in a senior position in reputable organization.
2. Master’s Degree in Supply Chain Management from a recognized university
3. Bachelors degree in any of the following discipline; Procurement or Supplies Management, Logistic, commerce Supply Chain Management option or equivalent qualification from recognized institution;
4. Diploma in Procurement or Supplies Management or equivalent qualification from recognized institution;
5. Registered member of the Kenya Institute of Supplies Management (KISM) or any other relevant professional body
6. Valid practising license for KISM
7. Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
8. Be of proven integrity, transparency and accountability
9. Certificate in computer application skills from a recognized institution
10. Demonstrated outstanding professional competence in discharging Supply Chain Management function and managerial ability as reflected in work performance and results

Key Responsibilities

1. Ensure proper interpretation and implementation of procurement laws, regulations and circulars
2. Develop and oversee the implementation of policies, procedures and manuals that safeguard integrity of the procurement processes of the Board
3. Coordinate development of the PSASB annual procurement and asset disposal plans.
4. Provide technical guidance to the Accounting Officer on matters relating to supply chain management.
5. Provide professional opinions and recommendations on procurement and asset disposal matters to the Accounting Officer;
6. Monitor implementation of approved procurement and asset disposal plans.
7. Lead in market surveys, cost analysis and setting benchmark for improvement in the supply chain management process;
8. Ensure compliance with all procurement statutory requirements, Presidential directives and Government Circulars.
9. Liaise with the National Treasury and Public Procurement Regulatory Authority (PPRA) on all matters relating to procurement and asset disposal on behalf of the Board.
10. Conduct risk assessment in the division and implement risk mitigating strategies.
11. Oversee contract development and service level agreement and further assist in contract implementation and monitoring of performance;
12. Safeguard the integrity, transparency, accountability, fairness, equity and equality within the supply chain management processes as per Article 227 of the Constitution of Kenya, 2010;

13. Conduct capacity building on supply chain management within PSASB;
14. Oversee contract management
15. Manage maintenance and safeguarding of financial instruments of tender security, performance security and bank guarantees issued by suppliers/service providence and monitor their applications.